Scheduling & Calendar Control turns interest into confirmed visits. Appointments are reserved the moment a prospect is ready, then administered from a single, shared calendar the whole organization can see.

What it does

Test drives, service visits, deliveries, consultations, and follow-ups are scheduled directly during the conversation, without a hand-off. Each booking is tracked through its full lifecycle—scheduled, confirmed, completed, no-show, cancelled—and tied back to the contact and the exchange that created it. A day-grouped agenda keeps every department oriented, with clear assignment to the right staff.

How it works

Availability, departments, and assignment rules live in one place. The AI reserves against them in real time, while your team can create, reschedule, or reassign manually. Automated confirmations and reminders go out ahead of each visit to protect against no-shows, and an API keeps external systems in sync.

Capabilities at a glance

• Reservations made mid-conversation, by staff, or via API

• Full lifecycle status tracking on every appointment

• Day-grouped agenda with department and staff assignment

• Automated confirmations and reminders to reduce no-shows

• Every booking linked to its originating contact and conversation

• One shared calendar across sales, service, and parts

Built for automotive

Sales appointments and fixed-ops bookings share the same system—test drives on the showroom side, service bays and deliveries on the other—so the whole rooftop works from one view of the day.

What leadership sees

Appointment-set rates, show rates, and department utilization are visible at a glance, turning calendar activity into a reliable forecast of floor and bay traffic.

"A booked appointment is the most honest signal of intent—this module captures it before the moment passes."